Senior Settlements Administrator

  • Post Date: August 26, 2019
  • Isle of Man
Job Description

The purpose of this role is to ensure the timely trade settlement of all investment transactions and to accurately administer external custodian accounts and custody records.

Duties and Responsibilities include:
– To receive / chase and input all deal confirmations and contract notes within agreed procedures and time scales to ensure that trades settle within deadlines,
– To input and assist with the checking of all Investment related transactions accurately and in line with system access rights and agreed procedures,
– Correctly allocate all settlement proceeds and deposit maturities received in line with agreed procedure and reconciliation guidelines ensuring that coverall renunciations are in place where possible,
– Administer cash and stock settlements, including the failed trades report to ensure they are made in a timely and accurate manner,
– To accurately set-up, monitor and maintain both new external cash deposits and maturities/roll-overs in line with dealer instructions and within agreed time scales
– Assist the Team Leader in the delivery of cross training within the team and the wider business,
– Act as a form owner for the team, ensuring the timely distribution and update of the appropriates forms within the agreed service standards,
– Update and maintain counterparty payment details in line with agreed procedure to facilitate accurate settlement,
– Administer returned payments and unallocated funds instructing return to source payments where appropriate in line with procedure,
– Review the unsettled trades report and chase for outstanding settlement in line with procedure and agreed timescales,
– Provide reasonable assurance to management that internal controls are operating effectively, in line with Internal & External regulatory requirements,
– To take responsibility for the resolution of client queries including callbox within agreed timescales
– To record errors for further analysis to prevent reoccurrence
– Review and recommend procedural changes to ensure ongoing improvement within the department
– Ensure that outstanding reconciliation items are investigated and cleared within agreed timescales,
– Ensure that all complaints are investigated and full resolution prepared to an agreed quality within agreed timescales.
– To assist with the collection of the quarterly DFM and platform prices ensuring that any differences outside the agreed tolerance are fully investigated and resolved within the approved timescales
– To assist with company and department projects when required ensuring that internal project governance is adhered to.