Senior Adminstrator

Permanent
  • Post Date: February 27, 2020
  • Isle of Man
Job Description

Role Description:
Responsible for the accurate and efficient administration of a portfolio of entities, including asset leasing companies, holding companies and various trust structures. To ensure any corporate risk is minimised and remaining compliant with the clients policies and procedures and relevant legislation.

Role Responsibilities:
– Setting up and maintaining accurate and complete records for client entities, utilising existing technology (Viewpoint/AdEx/client files)
– Attending to client needs in a timely, professional manner and maintaining knowledge and control over assets and activities of entities
administered
– Ensure correct filings of statutory forms
– Conducts entity reviews on an annual basis and actively follows up on outstanding matters and ensuring the understanding of the entity is
consistent with the risk rating
– Reviews all appropriate bank statements and arranges for monies to be placed upon deposit as necessary
– Deliver exceptional services within agreed service levels and budgets
– Billing and collection of receivables
– Liaises with all interacting intermediaries including corporate administrators, bankers, protectors, investment advisors, settlors and
beneficiaries
– Monitors the administration files, receives instructions from and communicates with the attorney responsible and/or client
– Assist the Manager in the supervision of Administrators as required
– Assist management with the general administration of client and company processes
– Assist with training and developing staff of the company
– Assist with the development of client relationships (internal and external)
– Completes all internal compliance documentation and other record keeping systems as may be required within the delegation of authority
– Displays a methodical approach to complex administration and manages the high volume client workload

Skills & Experience Required:
– Holds or is prepared to work towards a professional qualification (e.g. ACCA, ICSA, STEP)
– Broad knowledge of trust and administration and company administration, together with accounting and investment knowledge
– Have sound teambuilding and organisational skills
– Proficient in the use of Microsoft Office suite of programs, specifically MS Word
– Demonstrates the ability to deal effectively and courteously with clients and colleagues and exercises discretion and confidentiality at all
times
– Highly organised team player who is a self-starter, enthusiastic, flexible and dedicated
– Excellent verbal and written communication skills