Senior Administrator – Settlements

Permanent
  • Post Date: December 17, 2020
  • Isle of Man
Job Description

Role Responsibilities:
– To receive / chase and input all deal confirmations and contract notes within agreed procedures and time scales to ensure that trades settle within deadlines and do not incur late fees
– To input and assist with the checking of all Investment related transactions accurately and in line with system access rights and agreed procedures
– To correctly allocate all settlement proceeds and deposit maturities received in line with agreed procedure and reconciliation guidelines ensuring that coverall renunciations are in place where possible
– To administer cash and stock settlements, including the failed trades report to ensure they are made in a timely and accurate manner in line with the authorisation matrix and do not incur late settlement fines
– To accurately set-up, monitor and maintain both new external cash deposits and maturities/roll-overs in line with dealer instructions and within agreed time scales
– To update and maintain counterparty payment details in line with agreed procedure to facilitate accurate settlement
– To administer returned payments and unallocated funds instructing return to source payments where appropriate in line with procedure
– Maintain accurate records of late receipt contract notes and settlements to ensure that settlement fines are minimised and issues escalated appropriately
– Ensure all CAMRA edits are completed and authorised accurately in line with procedure and authorisation matrix
– To review the unsettled trades report and chase for outstanding settlement in line with procedure and agreed timescales
– To take responsibility for the resolution of client queries including callbox within agreed timescales
– To ensure that outstanding reconciliation items are investigated and cleared within agreed timescales
– To correctly input all dividends received (and all associated investment transactions) to the Investment Administration System within agreed time scales ensuring that Policyholder’s records are correct at all times by adhering to the agreed checking procedures

Skills & Experience Required:
– Diligent and conscientious in the accuracy of their work, excellent attention to detail
– Excellent written and verbal communication skills
– Excellent Customer Service skills
– Previous experience in training and coaching
– Ability to operate in a fast paced, dynamic environment and able to work under pressure
– Intermediate knowledge and experience of MS Office
– Minimum 5 A* – C / 9 – 4 Grade GCSEs (including English and Maths) or equivalent

Phone 01624 615600